About 'account receivable job description'|The difference between a Business Controller and a Financial Controller (and their typical job description)
Do you have cash flow coming in on a regular basis? As a home based business are your clients paying you when they should? Chances are you are not getting paid on time and that's why it's important to keep on top of your invoices. If you cannot do this yourself then it would be wise to hire someone to handle this along with your other miscellaneous duties. Trying to collect on your delinquent receivables can take valuable time away from you making your business grow. Your ideal situation would be for you to be able to spend time on generating new leads and creating new sales. We can all attest to the fact that some clients just don't pay on time because that is how they handle their account receivable department. To make sure your invoices are paid you should bill your clients as soon as a job is completed. This makes sure they receive the bill while the service you performed is still fresh in their mind. Have a big company attitude. Even though you are a small business you should present yourself and your company as a large reputable company instead of a small reputable company. Be as professional as you can with your invoices. A professional looking invoice is more likely to get more attention and just might get you paid faster. Your invoices should be as concise and precise as possible. Be specific when you send out an invoice. Your invoice should spell out the exact date payment is due. Things to include on your invoice are your business name and the invoice date; business phone number, the clients name; description of the service provided; amount due and terms of payment. Another way to entice your clients to pay is by adding terms to your invoices such as a 3% discount if the bill is paid in 10 days. Some businesses offer a discount if paid in 30 days. During these tough economic times it may take more than an invoice to get your money. You may need to revert to collection letters which basically serve as reminders that the debt is owed. Your letters can certainly escalate to a harsher tone if the need arises. Sending out letters of this sort serves as a reminder that non payment is not an option. The best case scenario is for you to get your money and at the same time maintain goodwill between you and your client. Sometimes it's a juggling act to get both done. |
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